Winter weddings are undeniably magical—snow-dusted portraits, fur stoles for the wedding party, twinkling lights, and the coziest of vibes. Gah, so good. But if you’re wondering how to plan a winter wedding without stressing about unpredictable weather, early sunsets, or holiday scheduling, you’re in the right place.
As a DIY bride myself (we were crazy enough to have a backyard wedding!) I know the Pinterest board overload is real. This guide will help you focus on what matters most: guest comfort, smooth logistics, and creating those dreamy winter wedding moments you’ll never forget.
💌 Before you dive in: download my Winter Wedding Planning Checklist so you don’t miss a single detail.
How to Plan a Winter Wedding: A Step-by-Step Timeline
First things first, let me tell you what this is NOT. Though I’ve outlined the specifics for how to plan a winter wedding in an easy-to-follow 18-month format, this is by NO MEANS comprehensive. This is meant to be a supplemental “hey, did you think of this?”… “or, don’t forget to do this now!” type guide. Just want to be clear, so you don’t come at me later wondering why I didn’t tell you when to book your DJ. 😉
Alright… let’s get started, shall we?!
12–18 Months Out
This is the foundation stage—where you set your vision, budget, and priorities. It’s at this point you want to start thinking about the nuances that come with a winter wedding.
- Winter Extras: Yes, winter is often considered “off-season,” which can mean deals on venues (YAY!). That said, there are some extras you’ll want to plan for when wedding budgeting, like… extra lighting, blankets (if you’re stepping outside at all), and snow contingencies.
- Venue Considerations: don’t assume anything!! Winter is cold. It’s dark. And snowy! When choosing your wedding venue, don’t forget to confirm the following:
- Confirm reliable heating.
- Ask about snow removal for lots and walkways.
- Tour indoor photo spots (in case it’s too cold for outdoor photos).
- Look for all-in-one venues where ceremony, cocktail hour, and reception happen under one roof.
- Confirm reliable heating.
9–12 Months Out
Time to book your core vendors and tackle big logistics! Here’s some special winter wedding considerations to think about.
- Photography: Choose someone skilled in low-light and indoor photography.
- Catering: Go for hearty comfort foods like soups, pastas, and roasts—crowd-pleasers in the cold.
- Transportation: Arrange shuttles if snow or icy roads are possible.
- Guest Rooms: Negotiate a block close to your venue.
- Lighting & Décor: Since it’s dark by 4–5 PM, plan for layered warm lighting elements like fairy lights, or candles. At this point you should also start considering what winter wedding DIY ideas you want to take on
💌 Stationery reminder: Send save-the-dates 8–12 months out (closer to 12 if your date falls near Christmas or New Year’s). Guests make holiday plans early!
6–9 Months Out
Now’s the time to focus on the details that will make your winter wedding feel cozy and welcoming.
- Ceremony Timing: To maximize daylight photos, consider an earlier ceremony or a first look before.
- Decor: Lean into texture and warmth—candles, greenery, velvet, lanterns, and twinkle lights. Skip pricey out-of-season blooms and choose evergreens, berries, or dried florals instead.
- Guest Comfort: Offer blanket baskets or create lounge-style spaces for guests who prefer mingling over dancing.
3–6 Months Out
With the big pieces in place, fine-tune your guest experience.
- Invitations: Send them 10–12 weeks out (earlier than a summer wedding), with RSVP deadlines 4–6 weeks prior. Clearly note any outdoor elements so guests know how to dress. (Planning to make your own? Check out my DIY wedding invitations guide!)
- Timeline: Winter weddings benefit from a shorter flow—avoid long gaps. A seamless progression from ceremony → cocktail hour → reception keeps everyone comfortable.
- Music & Fun: Keep energy high with a mix of dance-worthy songs and cozy crowd sing-alongs. (and if you’re opting out of a DJ, check-out my guide on DIY Wedding music playlists)
- Vendor Logistics: Confirm with your florist and cake baker that cold-weather deliveries won’t be an issue.
✨ Skincare prep reminder: Winter can be super drying and dehydrating. Make sure to stay hydrated, avoid trying new products, and keep lip balm handy for the big day.
1–3 Months Out
Layer in those thoughtful details that make your wedding feel extra special.
- Communication: Remind guests of attire (cocktail wear + warm coats).
- Special Touches: A photo booth with winter props or a fun late-night snack (like mini grilled cheese with tomato soup shooters).
- Backup Plan: Confirm snowstorm policies with your venue and vendors.
Step 6: The Week of Your Winter Wedding
This is all about final comfort and safety checks.
- Confirm snow/ice removal at your venue.
- Assign someone to handle coats, gifts, and signage.
- Keep extra blankets or heaters handy.
- Prep a “skin + makeup kit” for yourself: tinted primer, mini moisturizer, and tissues for outdoor photos.
Sample Winter Wedding Timeline
Here’s a sample flow for a 4:00 PM winter wedding ceremony:
- 1:00–3:00 PM: First look + photos (maximize daylight).
- 4:00 PM: Indoor ceremony (30 minutes max).
- 4:30 PM: Cocktail hour with cozy appetizers + drinks.
- 5:30 PM: Dinner service begins.
- 7:00 PM: Toasts + cake cutting.
- 7:30 PM: Dance floor opens.
- 9:00 PM: Late-night snack service.
- 10:30 PM: Last-call fun moment (confetti cannons, indoor LED wand exit).
- 11:00 PM: Wrap-up + shuttles to hotels.
Final Winter Wedding Tips + Checklist
- Give guests extra notice around holidays.
- Maximize natural light with an earlier ceremony or first look.
- Keep guests cozy with thoughtful touches like blankets or warm lounges.
- Prep your skin in advance for glowing, snow-kissed photos.
✨ Bottom line: planning a wedding in winter means balancing beauty and practicality. By focusing on comfort, timing, and guest experience, you’ll create a celebration that’s magical, memorable, and totally stress-free.
💌 Want it all in one place? Download my complete Winter Wedding Planning Checklist for step-by-step support.